Accounts Payable management

We sort and categorize your incoming invoices, handle vendor communication, and ensure timely responses. Our team sets up automated alerts for pending invoices and payment approvals and resolve issues quickly. This streamlined approach reduces inbox clutter, improves communication, and ensures a smooth, efficient AP process.

Our team classifies invoices into two main categories: PO-based and Non-PO-based. PO-based invoices are linked to a purchase order, which allows for a streamlined three-way matching process to ensure the order, invoice, and delivery are consistent. Non-PO-based invoices, on the other hand, are not tied to any purchase order and typically stem from services or ad-hoc purchases. These invoices require thorough validation and approval to ensure accuracy and legitimacy before processing.

We assign the correct account codes to expenses that are not tied to a purchase order. Our team ensures that each non-PO invoice is coded to the appropriate general ledger account, department, or cost center based on the nature of the expense. This helps maintain financial accuracy and transparency, enabling better tracking and reporting for non-PO-related expenses.

We match every invoice to its corresponding purchase order to verify that the goods or services billed were received as expected. This three-way matching process—comparing the purchase order, invoice, and receiving report—helps prevent overpayments, duplicate payments, and discrepancies. By thoroughly validating every PO invoice, we maintain accuracy and ensure smooth processing for timely payments.

Our accounts payable specialists ensure that all invoice information, whether PO-based or non-PO-based, is accurately entered into your accounting or ERP system. We carefully input vendor details, amounts, due dates, and any relevant coding for proper allocation. By maintaining precision at this stage, we help ensure that financial records are up-to-date, payments are made on time, and reporting is accurate, ultimately supporting seamless financial management.

We track each invoice through every stage of the approval workflow, ensuring timely reviews and preventing bottlenecks. Our team ensures that exception invoices are quickly flagged and resolved, while maintaining clear communication with approvers. By closely monitoring the process, we make sure your invoices are approved efficiently. Our accounts payable management services reduce delays and avoid late payment penalties.

Outsource accounts payable services to us to streamline the management of employee travel and expense claims. We make sure that all submissions are accurately reviewed, coded, and processed on time. Our team verifies receipts, enforces company policies, and ensures compliance with expense guidelines, while providing detailed reporting and tracking for better oversight.

We handle all vendor communications to ensure seamless interactions regarding payment inquiries, invoice discrepancies, and status updates. Our accounts payable team maintains a professional relationship with vendors, ensuring transparency and quick resolutions to any concerns.

Ensure timely and accurate payments to vendors by outsourcing accounts payable services to experts. By scheduling payments based on terms and agreements, our accounts payable specialists help establish strong vendor relationships while optimizing your cash flow and avoiding late fees.

When necessary, we handle manual payments to vendors and make sure they are processed efficiently and recorded correctly in your accounting system. This approach ensures flexibility for non-standard payment requirements.

Reconcile vendor payments regularly with our online accounts payable services. We ensure that all your transactions are accounted for, discrepancies are resolved, and your financial records are accurate. This step ensures proper matching of invoices and payments for better financial oversight.

Our team actively resolves discrepancies between invoices and purchase orders, ensuring accuracy in billing and timely payments. We work closely with vendors and internal teams to address and correct any errors or mismatches.

Our vendor management system keeps track of vendor performance, payment terms, and communication. It ensures smooth interactions and a consistent, reliable relationship with all vendors.

We support the month-end closing process by ensuring that all accounts payable transactions are accurately recorded, invoices are processed, and discrepancies are addressed before finalizing the books.

Our accounts payable specialists can assist you in preparing and filing 1099 forms for your vendors, while maintaining compliance with tax regulations.

We regularly monitor the accounts payable aging report to track outstanding invoices, prioritize payments, and maintain optimal cash flow management.

We manage intercompany transactions, ensuring that all payments and invoices between different entities are accurately processed and reconciled.

Our team actively participates in account reconciliations to ensure that all accounts payable transactions are correctly balanced and any discrepancies are identified and resolved promptly.

We provide comprehensive support to your accounting team. From general ledger maintenance to financial reporting, and budgeting, we assist them with various tasks to maintain smooth financial operations.