Affordable Outsourced Bookkeeping and Payroll for Small Business

Combined bookkeeping and payroll support starting at $7.5–$20/hour, instead of $105k–$165k/year in salaries, taxes, and benefits for full-time staff. Accurate books. Timely reports.

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$85,000/yearIn-house cost for a 10-person restaurant: 1 bookkeeper ($55k) + 0.5 payroll admin ($30k)

$9,000/yearOutsourced cost with KnowVisory: 50 hours/month at $15/hour average

$76,000Annual savings, available to reinvest in hiring, marketing, or profit

$1.2MAnnual revenue of the restaurant used in this comparison

Organized finance desk with open ledger, pen, and stacked folders in natural light.

The Real Cost of In-House Bookkeeping and Payroll vs. Outsourcing

Cost Item	In-House (Annual)	KnowVisory Outsourced (Annual)
Bookkeeper salary + payroll taxes, benefits, overhead	$50,000 – $80,000	—
Payroll specialist salary + payroll taxes, benefits, overhead	$55,000 – $85,000	—
Combined in-house cost (bookkeeper + payroll specialist)	$105,000 – $165,000	—
Combined bookkeeping + payroll, 40–60 hrs/month at $7.5–$20/hour	—	$3,600 – $14,400
Annual savings by outsourcing instead of hiring	—	$90,000 – $161,400

Why Small Business Owners Choose Outsourcing Over In-House

Hiring locks you into a fixed cost whether your workload is light or heavy. Outsourcing moves with your business instead of against it.

No Onboarding or Ramp-Up Time

Your books move to us the same day you sign. There's no six-week training period like there is with a new hire.

No Turnover Risk

If a bookkeeper quits, you scramble to replace them. With us, you stay covered — another team member picks up exactly where the last one left off.

No Recruiting or Compliance Headaches

Skip job postings, background checks, payroll tax registration for a new employee, and benefits administration entirely.

Scale Hours to Match Workload

Add hours during tax season or a growth spurt, cut back in slow months. You're not locked into a fixed salary either way.

Access to Specialists, Not Generalists

Get payroll tax filing, bank reconciliation, and catch-up bookkeeping handled by people who specialize in each — without paying for four full-time roles.

What's Included in Your $7.5–$20/Hour Service

Your rate covers the full bookkeeping and payroll cycle — not a stripped-down version of it.

Monthly Bookkeeping

Bank and credit card reconciliation, accounts payable and receivable processing, general ledger upkeep, and trial balance preparation.

Payroll Processing

Wage, overtime, and bonus calculations, tax withholding, multi-state filing, and year-end W-2 and 1099 preparation.

Payroll Accounting

Accruals, gross-to-net reconciliation, tax liability tracking, and compliance reporting so payroll never shows up as a surprise on your books.

Time & Attendance Tracking

Cloud-based clock-in/clock-out tracking and leave management, integrated directly into your payroll run.

Real-Time Dashboards

Financial reporting delivered through QuickBooks, Xero, or NetSuite, so you see your numbers as they update, not weeks later.

Ongoing Support and Advisory

No per-transaction fees or surprise add-ons. Your hourly rate covers ongoing questions and support, not just data entry.

Common Objections from Small Business Owners (Answered)

These are the questions that come up on nearly every consultation call before an owner decides to switch.

The Objection

The Reality

Won't outsourcing mean I lose control of my finances?

You get real-time dashboards and read-only access to your books at all times. Every entry is audit-ready, and you approve major decisions — we handle the execution.

Isn't offshore cheaper but riskier?

We pair offshore efficiency with US-based senior review on every account. A payroll tax error costs far more than the savings from skipping that review step.

What if payroll is late or filed incorrectly?

Payroll goes out on time every cycle and gets reconciled against your bank statement monthly, so filing errors get caught before they become penalties.

Do I need to switch accounting software to work with you?

No. We work inside QuickBooks, Xero, NetSuite, SAP, or Zoho Books — whichever you already use. There's no migration required to get started.

Not sure where to start?

Tell us what you are trying to solve and we will come back with a scoped next step — no obligation.

Flexible Engagement Models To Meet Your Business Needs

Fully Managed Model
We own the full bookkeeping and payroll cycle end-to-end. You review and approve, but you're never entering data yourself.
Staff Augmentation
Your in-house team and our accountants work side-by-side, giving you extra capacity during payroll season or growth spurts without a new hire.
Build-Operate-Transfer
We design and run your bookkeeping and payroll process, train your in-house team on it, then hand over ownership on your timeline.

Next Steps: Book a Consultation and Get a Custom Quote

Review Your Current Setup
We spend 15 minutes reviewing how your bookkeeping and payroll run today — software, headcount, and pain points.
Get a Tailored Quote
You receive an hourly quote based on your actual transaction volume, payroll complexity, and number of employees.
Ask Your Questions
We walk through integration, data security, and compliance before you commit to anything.
Start Month-to-Month
There's no long-term contract. Adjust hours or scope as your business changes, up or down.

Frequently asked questions

How much does outsourced bookkeeping and payroll cost for a small business?

KnowVisory's outsourced bookkeeping and payroll services start at $7.5–$20/hour depending on the complexity of your accounts and payroll cycle. A typical small business uses 40–60 hours per month, which works out to roughly $3,600–$14,400 per year, compared to $105,000–$165,000 for full-time in-house staff covering the same functions.

Is outsourced payroll cheaper than hiring an in-house bookkeeper?

Yes. A full-time bookkeeper alone typically costs $50,000–$80,000 a year once salary, payroll taxes, benefits, and overhead are included. Outsourcing combined bookkeeping and payroll at $7.5–$20/hour usually costs a fraction of that, because you're paying only for the hours actually worked rather than a fixed annual salary.

What's included in $7.5–$20 per hour outsourced bookkeeping and payroll?

That rate covers monthly bookkeeping (bank reconciliation, AP/AR, general ledger, trial balance), full payroll processing (wage calculations, tax withholding, multi-state filing, W-2/1099 prep), payroll accounting and reconciliation, time and attendance tracking, and real-time financial dashboards. There are no hidden per-transaction fees on top of the hourly rate.

Can I switch from in-house bookkeeping to outsourced without disrupting my records?

Yes. We integrate directly with QuickBooks, Xero, NetSuite, SAP, and Zoho Books, so your existing chart of accounts and historical data stay intact. There's no software migration required, and if your books need cleanup first, we handle that as a separate catch-up engagement before ongoing bookkeeping starts.

Do you file payroll taxes on time if I outsource?

Yes. Payroll tax filing and reconciliation happen on schedule every cycle across federal, state, and multi-state jurisdictions, including year-end W-2 and 1099 reporting. We also reconcile payroll against your bank statement monthly to catch discrepancies before they turn into penalties.

What accounting software do you integrate with for small businesses?

We work directly inside QuickBooks, Xero, NetSuite, SAP, and Zoho Books. You keep using the software you already have set up — we don't require you to switch platforms to start outsourcing your bookkeeping and payroll.

Why Knowvisory Global

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Stop Paying Full-Time Salaries for Part-Time Bookkeeping and Payroll Needs

Get a custom quote based on your transaction volume and payroll complexity. Accurate books. Timely reports. Start from $7.5/hour.