Knowvisory Global

Tired of Managing Payroll and Tax Deadlines Yourself?

Payroll calculation errors eat time and risk compliance penalties. Multi-state withholding and filing deadlines are easy to miss. Manual processing pulls you away from revenue-driving work, and year-end W-2 and 1099 prep turns chaotic without organized records all year.

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Accurate, Compliant Payroll Processing and Tax Filing—Every Month

We handle end-to-end payroll processing, tax calculations, and compliance filing so you meet every deadline and avoid penalties.

Our team integrates with your existing payroll system, or sets one up, and ensures gross-to-net accuracy, withholding compliance, and timely tax deposits every cycle.

No surprises at tax time. We keep organized, audit-ready records year-round and prepare your year-end filings well before deadlines hit.

What's Included in Our Payroll Processing and Tax Filing Service

  • Payroll processing and administration – Employee setup, processing schedules, and payment coordination for every pay cycle.
  • Payroll tax calculation – Federal, state, and local withholding calculated correctly for each employee and jurisdiction.
  • Tax deposit coordination – Timely EFTPS filings and reconciliation of deposits against payroll registers.
  • Payroll reconciliation – Verification of gross-to-net figures, tax withholding accuracy, and general ledger postings.
  • Year-end tax filing – W-2 preparation, 1099 prep for contractors, and filing with the IRS and state agencies.
  • Payroll record maintenance – Audit-ready documentation and organized compliance files.
  • Monthly reporting – Detailed payroll summaries and tax liability tracking for full visibility.

Core Benefits

  1. Accurate, Timely Payroll

    Employees paid on schedule, every cycle, with no errors or delays.

  2. Full Tax Compliance

    Federal, state, and local taxes filed and deposited on time—no missed deadlines or penalties.

  3. Audit-Ready Records

    Organized payroll documentation and reconciliation trails support tax audits and compliance reviews.

  4. Time Reclaimed

    You focus on growing your business; we own payroll and tax management.

How This Differs from Bundled Bookkeeping + Payroll Services

Payroll Processing + Tax Filing covers payroll, tax calculation, filing, and year-end reporting only.

Bookkeeping + Payroll covers payroll plus bank reconciliation, accounts payable/receivable management, general ledger maintenance, and financial statement preparation.

Choose this service if: You already have a payroll system in place, need accurate tax compliance and processing, and handle your own invoicing and expenses.

Choose the bundled option if: You need full financial visibility, account reconciliation, and tax support as part of one integrated engagement.

Your Workflow

  1. 1. Setup

    We integrate with your payroll platform, establish tax profiles, and configure employee records.

  2. 2. Monthly processing

    You submit timesheets or hours; we process payroll and calculate and coordinate tax deposits.

  3. 3. Monthly reconciliation

    We verify payroll against bank statements and the general ledger, flagging discrepancies immediately.

  4. 4. Year-end

    We prepare W-2s and 1099s and file with federal, state, and local agencies.

  5. 5. Ongoing support

    You receive monthly reports, tax liability tracking, and compliance guidance throughout the year.

Flexible Engagement Models

  • Fully Managed – We own all payroll processing, tax filing, and compliance; you approve and submit timesheets.
  • Staff Augmentation – You retain payroll ownership; we audit, reconcile, and file taxes on your behalf.
  • Build-Operate-Transfer – We set up and run your payroll system; once mature, we transition it to your in-house team.

Not sure where to start?

Tell us what you are trying to solve and we will come back with a scoped next step — no obligation.

Industries We Serve

We process payroll and file taxes for small businesses across E-commerce & Retail, Technology & Startups, Healthcare & Podiatry, Restaurants & Hospitality, Real Estate & Construction, Manufacturing, Nonprofits, and 10+ more industries.

Why Small Business Owners Choose KnowVisory for Payroll + Tax Filing

  • 15+ years of finance and accounting expertise – our team knows small business payroll inside out.
  • Multi-state compliance knowledge – we track federal, state, and local tax rules so you don't have to.
  • Integrated, tech-enabled workflows – we use QuickBooks, Xero, NetSuite, SAP, and Zoho Books to automate and reduce errors.
  • Audit-ready documentation – organized records and reconciliation trails protect you during tax reviews.
  • Scalable pricing from $7.5/hour – grows with your business, no long-term contracts required.

Frequently Asked Questions

What's included in outsourced payroll processing and tax filing?
This service covers payroll processing and administration, federal/state/local tax calculation, tax deposit coordination, payroll reconciliation, year-end W-2 and 1099 filing, payroll record maintenance, and monthly reporting on payroll and tax liability.
How much does outsourced payroll processing cost for a small business?
Pricing starts from $7.5 per hour depending on employee count, payroll frequency, and multi-state complexity. There are no long-term contracts, so the engagement scales with your business.
Can you handle multi-state payroll taxes?
Yes. We calculate and file federal, state, and local payroll taxes across multiple jurisdictions, including tracking varying withholding rules and filing deadlines for each state you operate in.
Do you integrate with QuickBooks or Xero for payroll?
Yes. We integrate with QuickBooks, Xero, NetSuite, SAP, and Zoho Books, or work with your existing payroll platform, to keep payroll data, tax filings, and general ledger postings in sync.
What's the difference between payroll processing and full bookkeeping + payroll?
Payroll processing and tax filing covers payroll administration, tax calculation, filing, and year-end reporting only. Bundled bookkeeping + payroll adds bank and credit card reconciliation, accounts payable and receivable management, general ledger maintenance, and financial statement preparation. Choose payroll-only if you already manage your own books and invoicing.
When do you file payroll taxes and W-2s?
Payroll tax deposits are made on the schedule required by federal and state agencies, typically each pay period or monthly depending on your deposit frequency. W-2s and 1099s are prepared and filed ahead of the January IRS and state deadlines, with records organized throughout the year to avoid year-end scrambling.
Can I keep my payroll system and just have you audit and file taxes?
Yes. Under our Staff Augmentation model, you retain ownership of your payroll system and processing, and we audit the data, reconcile it against bank statements and the general ledger, and handle tax filing and compliance on your behalf.

Ready to Hand Off Payroll and Tax Filing?

Book a call with our payroll specialists to discuss your needs and explore how we can simplify your monthly and year-end process.

Outsourced Payroll Processing & Tax Filing for Small Business