Knowvisory Global

Monthly Bank and Credit Card Reconciliation That Catches Problems Before They Cost You

Accurate books. Timely reports. Outsourced reconciliation that keeps every account audit-ready, every month, starting at $7.5/hour.

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Why Monthly Bank and Credit Card Reconciliation Matters

Unreconciled accounts don't stay small problems for long. A $500 discrepancy in month one becomes a $6,000 audit headache by year-end if nobody catches it early.

Fraud, duplicate charges, and bank errors hide in unmapped transactions. Monthly review catches them before they settle into your books and become harder to unwind.

  • Prevents balance sheet surprises at year-end
  • Keeps financial reports trustworthy month-to-month
  • Meets what lenders, investors, and auditors expect: current, reconciled accounts
  • Eliminates last-minute scrambles before a raise, refinance, or audit

What KnowVisory Global's Monthly Reconciliation Service Includes

Every engagement covers the full reconciliation cycle, not just a balance check.

  • Transaction matching: Every bank and credit card transaction is mapped to internal GL entries.
  • Discrepancy identification: Timing differences, missing transactions, duplicate entries, and coding errors are flagged and documented.
  • Variance investigation: Our team investigates root causes and prepares reconciliation memos for your records.
  • PO matching (for AP): Invoices are cross-checked against bank payments and purchase orders to verify accuracy.
  • Fraud detection: Unusual patterns, unauthorized charges, and suspicious activity are escalated immediately.
  • Audit trail documentation: Each reconciliation produces a clean, timestamped audit trail aligned with US GAAP and IFRS standards.

How It Works: Your Monthly Reconciliation Workflow

  1. Month-end

    Bank and credit card statements are pulled and uploaded to our secure platform.

  2. Matching & investigation

    Our offshore accounting team reconciles all transactions within 5–7 business days.

  3. Review & approval

    Discrepancies are summarized and sent to you for final sign-off before posting to GL.

  4. GL reconciliation

    Approved transactions are coded and reconciled; trial balance is updated for your records.

  5. Reporting

    You receive a monthly reconciliation summary, updated GL, and clean balance sheet snapshot.

Software Integration: Seamless to Your Existing Tools

Reconciliation runs inside the tools you already use—no switching platforms and no re-entry.

  • Integrated with QuickBooks, Xero, NetSuite, SAP, and Zoho Books—no manual exports or re-entry
  • API-driven reconciliation automates transaction matching and reduces manual touch
  • Real-time reconciliation dashboards give you visibility into pending items and discrepancies

Who Benefits From Monthly Bank Reconciliation Services

This service fits any business where transaction volume outpaces internal bandwidth for reconciliation:

  • Growing SMEs with multiple bank accounts and high transaction volumes
  • Startups managing investor funds and needing audit-ready books from day one
  • E-commerce and retail businesses with daily credit card and payment processor settlements
  • CPA firms outsourcing reconciliation for clients without disrupting their own workflows
  • Businesses prepping for audit or ready to refinance and needing squeaky-clean accounts

Pricing & Engagement Models

ModelWhat It Means for You
Fully Managed ModelWe handle 100% of monthly reconciliation end-to-end; you approve and sign off.
Staff AugmentationYour team works alongside our accountants to build internal capability while we shoulder the load.
Build-Operate-TransferWe establish and run reconciliation processes, then transition them to your team as you scale.

Not sure where to start?

Tell us what you are trying to solve and we will come back with a scoped next step — no obligation.

Pricing starts from $7.5/hour for dedicated offshore reconciliation staff. All three models are backed by 15+ years of finance and accounting experience across the team.

Accurate Books. Timely Reports.

Monthly reconciliation is the cornerstone of financial accuracy. Catch errors early, avoid audit surprises, and know your books are clean without checking them yourself every week.

Frequently Asked Questions

How often should I reconcile my bank accounts?
Monthly reconciliation is the standard for most businesses. It catches errors and discrepancies while they're still small and easy to correct, rather than letting them compound into a larger problem at year-end.
What happens if a discrepancy is found during monthly reconciliation?
Our team investigates the root cause, documents it in a reconciliation memo, and sends a summary to you for review. Nothing is posted to your general ledger until you've signed off on the resolution.
Can you reconcile multiple bank accounts and credit cards in one service?
Yes. The service covers all your bank accounts and credit cards under a single engagement, with each account matched, investigated, and reported on separately so you get a clear view per account.
How quickly can you flag fraud or unauthorized transactions?
Unusual patterns and unauthorized charges are escalated to you immediately upon detection during the matching process, rather than waiting for the full monthly reconciliation cycle to finish.
Do you reconcile accounts at month-end or throughout the month?
The core reconciliation runs at month-end once statements are available, with matching and investigation completed within 5–7 business days. Suspicious transactions or fraud indicators are flagged as soon as they're identified, not held until month-end.
What if my bookkeeping is already a mess—can you still do monthly reconciliation?
Yes, but messy historical books typically need a catch-up or clean-up engagement first to establish an accurate starting point. Once your books are current, monthly reconciliation keeps them that way going forward.
Will monthly reconciliation help me pass an audit?
Yes. Each reconciliation produces a timestamped audit trail aligned with US GAAP and IFRS standards, which gives auditors, lenders, and investors the documentation they expect without a last-minute scramble.
How do I access my reconciliation records and GL updates?
You receive a monthly reconciliation summary, an updated general ledger, and a balance sheet snapshot. These are delivered through the same accounting platform you already use, such as QuickBooks, Xero, NetSuite, SAP, or Zoho Books.

Ready to Stop Worrying About Bank Discrepancies?

Book a Call with our team to discuss your reconciliation needs and lock in a dedicated offshore accountant for your monthly close.

Monthly Bank & Credit Card Reconciliation Services for Small Business